Privacy Policy Statement

Last Updated: 1 February 2026

The Hong Kong Science Popularization and Science Fiction Education Centre (hereinafter referred to as "the Centre", "we") values your privacy. This Privacy Policy Statement explains how we collect, use, disclose, transfer, and store your personal data. We are committed to complying with the requirements of the Personal Data (Privacy) Ordinance (Cap. 486) of the Laws of the Hong Kong Special Administrative Region ("the Ordinance").

1. Collection of Personal Data

We collect your personal data only in a lawful and fair manner. The data we may collect includes but is not limited to:

• Identity Information: Name, title, affiliated organisation/school.
• Contact Information: Telephone number, email address, correspondence address.
• Activity Information: Records of participation in our activities, competitions, or courses.
• Payment Information: If you make donations or payments, we may collect necessary transaction records (but do not store complete credit card numbers).

2. Purpose of Personal Data

The data we collect may be used for the following purposes:

• Processing your membership applications, activity registrations, or donations.
• Issuing receipts or certificates of participation.
• Contacting you regarding activity changes, competition results, or administrative communications.
• Sending our newsletters, activity promotions, or fundraising appeals (you have the right to opt out at any time).
• Conducting data analysis to improve our services and educational programme planning.
• Fulfilling legal obligations or cooperating with lawful requests from law enforcement agencies.

3. Disclosure and Transfer of Personal Data

We keep your personal data strictly confidential. Unless permitted or required by law, we will not disclose, sell, or rent your personal data to third parties without your consent. However, we may transfer data in the following circumstances:

• Disclosure to agents, contractors, or third-party service providers (such as payment processors, IT service providers) to assist with the purposes mentioned above.
• Disclosure required by court orders or legal requirements.

4. Data Security

We adopt appropriate physical, electronic, and administrative measures to safeguard your personal data against unauthorised or accidental access, processing, deletion, or use.

5. Right of Access and Correction

Under the Personal Data (Privacy) Ordinance, you have the right to request access to and correction of your personal data held by us. To make such a request, please contact us through the following channels:

Data Protection Officer Hong Kong Science Popularization and Science Fiction Education Centre Email: info@hkspsf.org

We reserve the right to charge a reasonable fee for processing data access requests.

6. Amendments to the Privacy Policy

We reserve the right to amend this Privacy Policy at any time. The revised version will be published on this website and will take effect immediately.